POP-I-BOX is an integrated and practical compliance system for small and medium enterprises to exponentially increase their compliance with POPIA.
More About POP-I-BOX:
| ● | Ordering your POP-I-BOX |
| ● | Product Contents |
| ● | Editions |
| ● | Characteristics |
| ● | Deployment and Delivery |
| ● | Methodology and Approach |
| ● | After Market Care and Maintenance |
Characteristics
| ● | Adaptive to various sectors. |
| ● | Designed for comprehensive and immediate implementation. |
| ● | Personalised, practical, and “ready-to-sign” documents. |
| ● | Requires no prior specialised skills or knowledge to implement. |
| ● | Rapid deployment. |
| ● | Optional “After-Market” Care and Maintenance. |
Adaptability and Functionality
Businesses come in various shapes and forms and each deals with different types of personal information. Sense Business Systems (Pty) Ltd has categorised these businesses in sectors according to their collection and use of personal information. We have subsequently developed different editions to maximize the user’s initial compliance without any immediate further assessments or maintenance.
POP-I-BOX is currently available in the following editions: Generic, Legal, Financial and Accounting, Medical, Education, Hospitality, Import and Export, Farming, Insurance, Recruitment, Estate Agents, Body Corporates, Managing Agents, Private Security, etc.
New editions are developed as orders are received and the development times for new editions have been reduced to two business days.
Methodology And Approach
The POP-I-BOX was developed on the premise that most businesses, if not all, consist largely of the following areas of operations:-
| ● | Client Management |
| ● | Procurement Management |
| ● | Information Resources Management |
| ● | Access Control Activities |
| ● | Human Resources Management |
All documents, policies, etc were accordingly drafted and compiled to address each of these areas.
Sense Business Systems (Pty) Ltd approached the development from the premise to arm small and medium enterprises with the means to effortlessly increase their compliance levels above 90% in the shortest possible time, at the most affordable price and in such a fashion that it requires very little specialised knowledge or skill.
Market-gimmicks such as checklists, guidelines, self-study manuals, or mandatory subscriptions were subsequently not an option for Sense Business Systems.
Product Contents
POP-I-BOX contains the following practicable and personalised documents, all of which include “ready-to-sign” resolutions for immediate implementation.
| ● | A Step-by-Step Guide to unpacking and implementing your POP-I-BOX. (17 Pages) | ||
| ● | Analysis and Risk Assessments (103 pages) | ● | Client Management Framework |
| ▪ | ● | Procurement Framework | |
| ▪ | ● | Information Resources Framework | |
| ▪ | ● | Access Control Activities (Non-Biometric) | |
| ▪ | ● | Human Resources Framework (Employees) | |
| ● | POPI Framework (as Required by Law)(8 Pages) | This document provides the statutory framework, the establishment of an information protection committee (IPC) as well as the functions and obligations of the IPC and Information Officer. It serves as an all-inclusive policy document for both the IPC and the Information Officer) | |
| ● | Internal guidelines, to assist the user in | ● | About internal Policies and Guidelines |
| ▪ | understanding certain functions within the | ● | Guidelines: Retention of Records |
| ▪ | POPI framework (5 pages) | ● | Guidelines: Applicable Legislation |
| ▪ | ● | Guideline on Destruction of Information | |
| ● | Internal Policies (49 Pages) | ● | Breach of Personal Information (Required by law) |
| ● | Client Management Framework | ||
| ● | Procurement Framework | ||
| ● | Information Resources Framework | ||
| ● | Access Control Framework (Non-Biometric) | ||
| ● | Human Resources Framework (Employees) | ||
| ● | Human Resources Framework (Employees) | ||
| ● | Human Resources Framework (Recruits) | ||
| ● | Use of Third Party Processors | ||
| ● | PAIA Manual (required by Law) (37 pages) | ||
| ● | Documents and Agreements (38 pages) | ● | Resolution appointing I.P.C |
| ● | Generic consent to Process Information | ||
| ● | Employees consent to Process Information | ||
| ● | Recruit’s Consent to Process Information | ||
| ● | Employee Confidentiality Agreement | ||
| ● | Fait Use of Information Systems Agreement | ||
| ● | Confidentiality Undertaking by Business | ||
| ● | Confidentiality Agreement for Service Providers | ||
| ● | Privacy Statement: Procurement | ||
| ● | Privacy Statement: Human Resources (Employees) | ||
| ● | Privacy Statement: Human Resources (Recruits) | ||
| ● | Privacy Statement: Access Control | ||
| ● | Abridged Consent: Access Control | ||
| ● | Full Consent: Access Control |
Deployment and Delivery
Deployment and electronic delivery will, under normal circumstances take place within three to five working days.
“After-Market” Care and Maintenance
In pursuit of our strategy to provide an affordable product to both small businesses, whose resources may be limited, as well as medium enterprises with more resources at hand, users are provided with the following options :
| ● | An outright sale of the POP-I-BOX, either directly from ourselves or from any of our resellers. |
| ● | An optional “after-market” care and maintenance subscription service, in which case, users will be allocated to an Authorized Compliance Consultant, who, with our support, knowledge, and infrastructure will maintain and develop the user’s POPI program. Kindly contact us for more information about our after-market care and maintenance program. |
Ordering your POP-I-BOX
| ● | Send us a mail by clicking here. |
| ● | You will receive a questionnaire and our banking details. You may also receive a discount voucher, subject to any special offers at that stage. |
| ● | Kindly complete the questionnaire thoroughly. Do not use phrases like “same as above” etc. Save the Questionnaire to your local hard drive so as preserve the information. |
| ● | Transfer the purchase price to our bank account using your business name as reference |
| ● | Forward the questionnaire and proof of payment to info@sensebusiness.co.za |
| ● | Allow three to five days for delivery. |
© 2021 Sense Business Systems (Pty) Ltd
POP-I-BOX STARTER KIT is subject to copyright and may not be reproduced or redistributed, either in whole or in part, without the written consent of Sense Business Systems (Pty) Ltd.
